Produced By:

Democratic Services

City of York Council

West Offices

York

YO1 9GA

Tel No. 01904 551031

What is the Executive Forward Plan?

The Executive Forward Plan is a list of all non-key and key decisions the Authority intends to take during the next four month period.  The Plan is updated weekly, every Monday and is available to view on-line at www.york.gov.uk

What is a non-key decision?

For the purposes of the Plan, a non-key decision is defined as a ‘decision of normal importance’ which:

·                 the Executive can collectively take as set out in Part 3 of the council’s constitution

·                 which any Executive Member can take individually in line with the Council’s Scheme of Delegation

What is a key decision?

A key decision is defined as a decision which is likely:

·                 to result in the Council incurring expenditure, or making savings, which are significant having regard to the Council’s budget for the service or function to which the decision relates i.e.:

▫           make a saving of more than 10% of the budget for a particular area  - or be more than £500,000

▫           require spending that is more than 10% of the budget for a particular area - or be more than £500,00

·                 to be significant in terms of its effects on communities

Such ‘key decisions’ can only be taken by the Executive, unless they have been specifically delegated to an Executive Member or Officer, or unless the Leader or Chief Executive is exercising their urgency powers.

What information does the Forward Plan contain?

In relation to each issue entered on the Forward Plan, there are details of:

·        the date on which or time period within which the decision will be taken;

·        the wards affected;

·        how to make representations on the issue in hand; and

·        what the consultation will be taking place, where applicable.

If I have a query about an entry on the Forward Plan, who do I contact?

Wherever possible, full contact details are listed in the individual entries in the Forward Plan.  If you are unsure how to make contact or have any general enquiries about the Forward Plan, please ring Democratic Services on Tel No. 01904 551031

Acknowledgement of Receipt of Petitions

33

Admissions Arrangements for the 2023/24 School Year

16

Approval of ICT procurements with a whole life contract value of over £250k: HR & Payroll System

8

Burton Stone Lane – Ward Committee Scheme – Traffic Calming Improvements

34

Directorate of Place 2021/22 Transport Capital Programme – Monitor 2 Report

31

Extension of Contract for Long-Acting Reversible Contraception

25

Financial Strategy 2022/23 to 2026/27

14

Financial Strategy 2022/23 to 2026/27

15

Financial strategy 2022/23 to 2026/27

9

Financial Strategy 2022/23 to 2026/27

13

Financial Strategy 2022/23 to 2026/27

10

Future Adult Learning and Skills Engagement Strategy

18

Future Libraries Investment Programme

21

*Hostile Vehicle Mitigation Measures

27

Interim Financial Inclusion/Welfare Benefits Update Report

6

National Reforms to the NHS and Impact on the Council

23

Provision of Affordable Homes on New Developments Scrutiny Review Final Report

24

Public Health Grant Allocation

11

*Request to consult about the reintroduction of a Public Space Protection Order for the City Centre

37

*Request to consult about the reintroduction of a Public Space Protection Order for the Union Terrace & Clarence Street Gardens

36

Tadcaster Road Sustainable Transport Scheme - further detail

35

*The Groves – The future of the Low Traffic Neighbourhood trial

29

Weed Treatment – Options

20

York 5 Year Flood Plan Update

19

*York 5 Year Flood Plan Update

38

FORWARD PLAN ITEM

Meeting:

Decision Session - Executive Member for Finance and Performance

Executive Member for Finance and Performance

Meeting Date:

13/12/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Interim Financial Inclusion/Welfare Benefits Update Report

Description:

This paper will update the Executive Members on:

·         financial inclusion (FI) activity during 2021/22 to date including delivery of FI grant schemes;

·         for these periods an update on benefits statistics and performance as administered by the council including the York Financial Assistance Scheme, and additional covid emergency funding provided by the council;

·         any ongoing impact of welfare benefits changes in York, including Universal Credit and importantly the support available for residents in dealing with this and Covid-19 challenges;

·         any other necessary recommendations and decisions around Financial Inclusion funding.

The Executive Member in consultation with the Executive Member for Housing & Safer Neighbourhoods will be asked to note the contents of the report and approve any decisions in relation to financial inclusion funding, if required.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Director of Customer & Communities

Contact Details:

Pauline Stuchfield, Director of Customer & Communities

pauline.stuchfield@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

N/A as this report is in the main for information.

Consultees:
Feedback from Financial Inclusion Steering Group and Advice York partners will be sought on up to date city wide activity and data

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Decision Session - Executive Member for Finance and Performance

Executive Member for Finance and Performance

Meeting Date:

13/12/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Approval of ICT procurements with a whole life contract value of over £250k: HR & Payroll System

Description:

Purpose of Report: This is a retrospective report to meet the requirement for transparency regarding procurements of this nature which have been agreed as routine by the Monitoring Officer and the Acting Section 151 Officer (Chief Finance Officer), and approved by the relevant Chief Officer. In this case due to contract renewal timescales and the critical system involved this has not been possible prior to the decision and so this scrutiny will be provided in this subsequent public Executive Member Decision Session.

The Executive Member will be asked to note the decision taken to approve the reprocurement of a HR & Payroll system for the council at a total three year cost of £343k as laid out in the Annex in the report.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Director of Customer & Communities

Contact Details:

Pauline Stuchfield, Director of Customer & Communities

pauline.stuchfield@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Approval of ICT procurements with a whole life contract value of over  u00a3250k: HR
Annex HR Contract Renewal docx.docx.pdf

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Decision Session - Executive Member for Children, Young People and Education

Executive Member for Children, Young People and Education

Meeting Date:

14/12/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Financial strategy 2022/23 to 2026/27

Description:

Purpose of Report: To review and agree the financial strategy.

The Executive Members will be asked to agree the financial strategy.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Culture, Leisure and Communities, Executive Member for Children, Young People and Education

Lead Director:

Chief Finance Officer

Contact Details:

Debbie Mitchell

debbie.mitchell@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Decision Session - Executive Leader (incorporating Policy, Strategy and Partnerships)

Executive Leader (incorporating Policy, Strategy and Partnerships)

Meeting Date:

13/12/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Financial Strategy 2022/23 to 2026/27

Description:

Purpose of Report: To review and agree the financial strategy.

The Executive Members will be asked to agree the financial strategy.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Leader (incorporating Policy, Strategy and Partnerships)

Lead Director:

Chief Finance Officer

Contact Details:

Debbie Mitchell

debbie.mitchell@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Health and Adult Social Care

Meeting Date:

15/12/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Public Health Grant Allocation

Description:

Purpose of Report: To present the Executive Member with details of the Local Authority Public Health Grant Allocation 2021/22. The report will provide an update on delivery against agreed budget savings and priorities for investment of non-committed public health grant.

The Executive Member will be asked to agree the update on delivery against agreed budget savings and priorities for investment of non-committed public health grant.

This item was postponed until the 16 June 2021 to allow for further consideration of the decision making process of non-urgent items while social distancing remains in place. The item has now been deferred until 14 July, due to Covid pressures on work more time is required to finalise this report.

This item has now been deferred until 15 September, the report has been delayed due to work pressures arising from the COVID-19 pandemic.

This item has now been deferred until 10 November 2021, the report has been deferred to allow for further consultation with the Humber, Coast and Vale Integrated Care System on the future arrangements for jointly funded public health posts.

This item has now been deferred until 15 December 2021 to allow for consideration of any impacts on the public health budget arising from the Comprehensive Spending Review.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Health and Adult Social Care

Lead Director:

Director of Public Health

Contact Details:

Sharon Stoltz, Director of Public Health, City of York

sharon.stoltz@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Health and Adult Social Care

Meeting Date:

15/12/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Financial Strategy 2022/23 to 2026/27

Description:

Purpose of Report: To review and agree the financial strategy.

The Executive Member will be asked to agree the financial strategy.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Health and Adult Social Care

Lead Director:

Chief Finance Officer

Contact Details:

Debbie Mitchell

debbie.mitchell@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

15/12/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Financial Strategy 2022/23 to 2026/27

Description:

Purpose of Report: To review and agree the financial strategy.

The Executive Members will be asked to agree the financial strategy.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Chief Finance Officer

Contact Details:

Debbie Mitchell

debbie.mitchell@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Housing & Safer Neighbourhoods

Meeting Date:

16/12/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Financial Strategy 2022/23 to 2026/27

Description:

Purpose of Report: To review and agree the financial strategy.

The Executive Members are asked to agree the financial strategy.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Housing & Safer Neighbourhoods

Lead Director:

Chief Finance Officer

Contact Details:

Debbie Mitchell

debbie.mitchell@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Children, Young People and Education

Meeting Date:

11/01/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Admissions Arrangements for the 2023/24 School Year

Description:

Purpose of Report: To seek approval for the City of York Council co-ordinated schemes and admission policies for the 2023/24 school year. It also seeks approval of the proposed individual school published admission numbers (PANs) for the academic year beginning in September 2023. The report follows a period of 6 weeks consultation.

The Executive Member will be asked to approve the admission arrangements (admissions policies and published admission numbers) for all schools for whom the local authority is the admissions authority, for entry into school in September 2023.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Children, Young People and Education

Lead Director:

Corporate Director of People

Contact Details:

Barbara Mands, Acting Deputy Head of Service & Policy & Planning Manager, Rachelle White, School Admissions Manager

barbara.mands@york.gov.uk, rachelle.white@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultation process:
The statutory requirement is for a six week consultation 4th October to 14th November

Consultees:
Headteachers and governing bodies of all schools in the City of York area, admissions authorities other than CYC (Voluntary Aided and Academy schools), neighbouring admissions authorities, dioceses of Church of England and Roman Catholic churches. Also any parent/carers of children in the area who respond to consultation documents.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Culture, Leisure and Communities

Meeting Date:

11/01/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Future Adult Learning and Skills Engagement Strategy

Description:

Purpose of Report: The report presents a new draft strategy and direction to support adults to access the training and support that can be provided by engagement in education. The strategy is for the adult learning services in both York and North Yorkshire, following the appointment of a joint head of service in September this year.

The Executive Member will be asked to approve the draft strategy so that consultation on it can be undertaken with key stakeholders across the sub-region.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Culture, Leisure and Communities

Lead Director:

Director of Customer & Communities

Contact Details:

Pauline Stuchfield, Director of Customer & Communities

pauline.stuchfield@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

The draft strategy will be subject to wide consultation with stakeholder groups.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Environment and Climate Change

Meeting Date:

12/01/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

York 5 Year Flood Plan Update

Description:

Purpose of Report: City of York Council are working closely with the Environment Agency in the development of flood risk management schemes across the city, updates from both organisations will be brought to the Executive Member for further consideration and recommendation.

The Executive Member will be asked to consider the updates detailed in the report and any supporting presentations, comment their content and recommended actions.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Corporate Director of Place

Contact Details:

Steve Wragg, Flood Risk Manager

Tel: 01904 553401

steve.wragg@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Not Applicable.

Process:

Development of programme materials with Environment Agency via Regional Flood and Coastal Committee meetings and programme board of all flood alleviation schemes. Bi-annual meetings with Economy & Place Scrutiny. All relevant officers and members.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Environment and Climate Change

Meeting Date:

12/01/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Weed Treatment – Options

Description:

Purpose of Report: To provide an update on Weed treatment options available for CYC and to report the findings of a trial of different options undertaken in 2021. The report will provide a recommendation for weed treatment operations in future years and how the Council can effectively manage weeds whilst considering the Pollinator Strategy.

The Executive Member will be asked to consider the information presented in the report and note the contents of the report. The Executive Member will also be asked to decide on weed treatment options for future years based on the report and associated information provided to enable officers to enter into a new contract for weed treatment for 2022.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Corporate Director of Place

Contact Details:

Ben Grabham, Head of Environment, Dave Meigh

ben.grabham@york.gov.uk, dave.meigh@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Not applicable.

Process:

All relevant members and officers.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

13/01/22

Item Type:

Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above

Title of Report:

Future Libraries Investment Programme

Description:

Purpose of Report: To provide an update on the Council’s investment programme into Libraries, including proposals for investment based on public consultation and the Explore vision for libraries and archive services.

The Executive will be asked to:

·         Approve the capital expenditure for the programme against each project

·         Approve related property matters that are part of the projects solutions offered

·         Approve the procurement of building contracts

·        Approve lease arrangements between partners involved.

Wards Affected:

Acomb Ward; Clifton Ward; Haxby and Wigginton Ward

Report Writer:

Andrew Laslett

Deadline for Report:

31/12/21

Lead Member:

Executive Member for Culture, Leisure and Communities

Lead Director:

Director of Customer & Communities

Contact Details:

Andrew Laslett, Head of Strategic Services (Leisure & Community Centres)

andrew.laslett@york.gov.uk

Implications

Level of Risk:

Reason Key:

A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.

Making Representations:

Process:

Each library investment project will be subject to public and stakeholder consultation

Consultees:

Background Documents:

Future Libraries Investment Programme
Future Libraries Investment Programme

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

13/01/22

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

National Reforms to the NHS and Impact on the Council

Description:

Purpose of Report: To consider a report on local work within the NHS to plan for the changes and work within CYC to assess the implications for the Council.

The Executive will be asked to note the progress report and consider some of the options for the York Health and Care System and the implications for the Council.

Wards Affected:

All Wards

Report Writer:

Sharon Stoltz

Deadline for Report:

31/12/21

Lead Member:

Executive Member for Health and Adult Social Care

Lead Director:

Director of Public Health

Contact Details:

Sharon Stoltz, Director of Public Health, City of York

sharon.stoltz@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

A discussion paper has been through a variety of internal processes including CMT; PH CMT and an ongoing project group leading on work in this area.

Consultees:

Background Documents:

National Reforms to the NHS and Impact on the Council

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

13/01/22

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Provision of Affordable Homes on New Developments Scrutiny Review Final Report

Description:

Purpose of Report: To present findings of scrutiny review into affordable homes on new  developments.

The Executive will be asked to note the findings of the scrutiny review and approve the recommendations within the final report of the Housing & Community Safety Policy & Scrutiny Committee.

This item has now been deferred from the 09/12/2021 to allow for additional work to be undertaken in drafting the report.

Wards Affected:

All Wards

Report Writer:

Rachel Antonelli

Deadline for Report:

31/12/21

Lead Member:

Executive Member for Housing & Safer Neighbourhoods

Lead Director:

Director of Governance

Contact Details:

Rachel Antonelli, Senior Solicitor

rachel.antonelli@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Provision of Affordable Homes on New Developments Scrutiny Review Final Report

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

13/01/22

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Extension of Contract for Long-Acting Reversible Contraception

Description:

Purpose of Report: To seek Executive approval to extend the provider’s current Long-Acting Reversible Contraception (“LARC”) Services, by directly awarding a brand new contract for provision of the same for a further two years to June 2024 without re-advertising the service through tender exercise under the Public Contract Regulations 2015 (“PCRs” or the Council’s Contract Procedure Rules (“CPRs”).

The Executive will be asked to:
• Award the direct award of a brand new LARC Services contract to NIMBUSCARE for 2 years without first carrying out any competitive tender or request for quotes under the PCRs and/or CPRs
• Sign off the financial envelope on the combined budget of £888,692.75

Wards Affected:

All Wards

Report Writer:

Sharon Stoltz

Deadline for Report:

31/12/21

Lead Member:

Executive Member for Health and Adult Social Care

Lead Director:

Director of Public Health

Contact Details:

Sharon Stoltz, Director of Public Health, City of York

sharon.stoltz@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Within CYC procurement, finance and legal colleagues have been consulted and their full comments are included in the main report.

Consultees:
Finance: Support the extension of current contract with Nimbuscare. LARC recharges are based on activity and there is currently sufficient budget to cover the cost.

Procurement: Support the ambition to achieve a fully integrated sexual health provision across the city which would mean commissioning both LARC and the Integrated Sexual Health Service through one procurement exercise. In order to achieve this goal alongside the inclusion of the ICS commissioning requirements for LARC then procurement supports the extension of the contract through the submission of a waiver for the contract period 1st July 2022 to 30th June 2024.

Legal: Wish to help facilitate a LARC service solution for Public Health to meet service need. Supportive of long term intention to incorporate LARC services into integrated sexual health system.

Legal team advice here however that proposed direct award arrangement subject of the report does not comply with competition requirements required by the Public Contracts Regulation 2015 (“PCRs”). As such, if approved, we would highlight that there is a resulting risk of legal challenge to the Council, and that and the decision to carry out the technically non-compliant direct award process will be in the public domain. Decision makers would need to be content with the risk and the public nature of PCR non-compliance.

Consultees:

Background Documents:

Extension of Contract for Long-Acting Reversible Contraception

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

13/01/22

Item Type:

Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above

Title of Report:

Hostile Vehicle Mitigation Measures

Description:

Purpose of Report: To update on the project to install hostile Vehicle Mitigation Measures to give protection to York’s footstreets during pedestrianised hours in line with the advice received from the Police and Counter Terrorism Unit.

The Executive will be asked to:

·         Note the final location of security measures.

·         Approve the carrying out of the procurement process to engage contractors to supply, install and maintain the scheme.

·         Note the progress on removing the remaining exemptions other than emergency services that allow vehicle access to the footstreets during pedestrian hours.

Wards Affected:

Guildhall Ward

Report Writer:

Catherine Higgins

Deadline for Report:

31/12/21

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Catherine Higgins, Engineer (Transport Projects) Sustainable Transport Service

catherine.higgins@york.gov.uk

Implications

Level of Risk:

Reason Key:

A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.

Making Representations:

Process:

On-going dialogue with North Yorkshire Police and Counter Terrorism Security Adviser.
Restriction of access to the footstreets has been subject to consultation leading to the Executive decisions made in November 2021.

Consultees:

Background Documents:

Hostile Vehicle Mitigation Measures

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

13/01/22

Item Type:

Executive Decision - a 'Key Issue' -  decision with significant effects on communities

Title of Report:

The Groves – The future of the Low Traffic Neighbourhood trial

Description:

Purpose of Report: The report provides an update on work to develop a community plan for the Groves area. As part of the development of the community plan an Experimental Traffic Regulation Order (ETRO) was made in September 2020, preventing traffic from travelling through the area whilst retaining vehicular access for all properties. As the ETRO is coming to an end the report will provide feedback from both the community consultation and the formal ETRO consultation.

The Executive will be asked to consider the objectives and the impacts of the Experimental Traffic Regulation Order in the Groves and the Groves community plan and to determine the next steps and any permanent changes to Traffic Regulation Orders.

Wards Affected:

Guildhall Ward

Report Writer:

Dave Atkinson

Deadline for Report:

29/12/21

Lead Member:

Executive Member for Housing & Safer Neighbourhoods, Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Michael Jones, Head of Housing Delivery and Asset Management, Dave Atkinson, Head of Highways and Transport

michael.jones@york.gov.uk, dave.atkinson@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

It is significant in terms of its effect on communities

Making Representations:

Process:

Public engagement on the Groves Community Plan and ETRO consultation with residents of the Groves, public and statutory consultees.

Consultees:

Background Documents:

The Groves – The future of the Low Traffic Neighbourhood trial

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

18/01/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Directorate of Place 2021/22 Transport Capital Programme – Monitor 2 Report

Description:

Purpose of Report: To set out progress to date on schemes in the 2021/22 Transport Capital Programme, and propose adjustments to scheme allocations to align with the latest cost estimates and delivery projections.

The Executive Member will be asked to approve the amendments to the 2021/22 Directorate of Place Transport Capital Programme.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Tony Clarke

tony.clarke@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Not Applicable.

Process:

All relevant members and officers.

Consultees:

Background Documents:

Directorate of Place 2021/22 Transport Capital Programme – Monitor 2 Report
2122 Capital Programme Consolidated Report Annex 2.pdf
2122 Capital Programme Consolidated Report Annex 3.pdf
2122 Capital Programme Consolidated Report.pdf
2122 Capital Programme M1 Report Annex 1.pdf
2122 Capital Programme M1 Report Annex 2.pdf
2122 Capital Programme M1 Report Annex 3.pdf
2122 Capital Programme M1 Report.pdf
EP2122 Capital Programme Budget Report Annex 1.pdf
EP2122 Capital Programme Budget Report Annex 2.pdf
EP2122 Capital Programme Budget Report.pdf

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

18/01/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Acknowledgement of Receipt of Petitions

Description:

Purpose of Report: Acknowledgement of receipt of petitions submitted to Full Council on 21 October 2021 and presentation of options for addressing the concerns raised.
• Petition: Irwin Avenue/Malton Road traffic claiming measures presented by Cllr Douglas
• Petition: Black Dyke Lane - Road Safety Measures presented by Cllr Hook

The Executive Member will be asked to consider whether to approve the proposed way forward for the resolution of the items raised in the petitions.

Wards Affected:

Heworth Ward; Rural West York Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

David Mercer, Tony Clarke

david.mercer@york.gov.uk, tony.clarke@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

All relevant officers and members will be consulted.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

18/01/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Burton Stone Lane – Ward Committee Scheme – Traffic Calming Improvements

Description:

Purpose of Report: Following a request from ward members (and subsequent petition) to review the existing traffic calming within the 20mph zone on Burton Stone Lane between the A19 Clifton and Grosvenor Road, this report outlines the results of the review and public consultation, and provides a recommended solution to address the concerns.

The Executive Member will be asked to consider whether to approve the proposed scheme for implementation or an amended scheme taking into account the results of the consultation and road safety audit.

Wards Affected:

Clifton Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Louise Robinson

louise.robinson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Not Applicable

Process:

All relevant officers and members will be consulted.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

18/01/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Tadcaster Road Sustainable Transport Scheme - further detail

Description:

Purpose of Report: This report will report back on several areas of the Tadcaster Road scheme upon which the Executive Member requested more information at the decision session in October.

The Executive Member will be asked to agree a phased approach to delivering the scheme which maximises common delivery with the parallel highway maintenance scheme for Tadcaster Road.

Wards Affected:

Dringhouses and Woodthorpe Ward; Micklegate Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Julian Ridge

julian.ridge@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

The scheme has already been subjected to public consultation. No further consultation is required to progress the vast majority of the scheme. Further consultation will be recommended to progress one small area on the corridor, and permission to undertake this consultation will be sought in the Decision Session.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Housing & Safer Neighbourhoods

Meeting Date:

17/02/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Request to consult about the reintroduction of a Public Space Protection Order for the Union Terrace & Clarence Street Gardens

Description:

Purpose of Report: To request permission to consult on the reintroduction of a Public Space Protection Order (PSPO) for Union Terrace and Clarence Street Gardens prohibiting the consumption of alcohol when it is linked to anti-social behaviour.

The Executive Member will be asked to agree that the Council will undertake a 4 week consultation process with local residents and interested stakeholders to determine whether to introduce a PSPO for Union Terrace, Clarence Street Gardens.

Wards Affected:

Guildhall Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Housing & Safer Neighbourhoods

Lead Director:

Corporate Director of Place

Contact Details:

Paul Morrison, Contracts Manager - Acomb Team

paul.morrison@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Propose 4 week consultation period involving residents, business community, police and Police, Fire and Crime Commissioner.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

07/03/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Housing & Safer Neighbourhoods

Meeting Date:

17/02/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Request to consult about the reintroduction of a Public Space Protection Order for the City Centre

Description:

Purpose of Report: To request permission to consult on the reintroduction of a Public Space Protection Order (PSPO) for the City Centre prohibiting the consumption of alcohol when it is linked to anti-social behaviour.

The Executive Member will be asked to agree that the Council will undertake a 4 week consultation process with local residents and interested stakeholders to determine whether to introduce a PSPO for the City Centre.

Wards Affected:

Guildhall Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Housing & Safer Neighbourhoods

Lead Director:

Corporate Director of Place

Contact Details:

Jane Mowat, Head of Community Safety

jane.mowat@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Not Applicable.

Process:

Propose 4 week consultation period involving residents, business community, police and Police, Fire and Crime Commissioner.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

07/03/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Environment and Climate Change

Meeting Date:

13/04/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

York 5 Year Flood Plan Update

Description:

Purpose of Report: City of York Council are working closely with the Environment Agency in the development of flood risk management schemes across the city, updates from both organisations will be brought to the Executive Member for further consideration and recommendation.

The Executive Member will be asked to consider the updates detailed in the report and any supporting presentations, comment on their content and recommended actions.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Corporate Director of Place

Contact Details:

Steve Wragg, Flood Risk Manager

Tel: 01904 553401

steve.wragg@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Not Applicable.

Process:

Development of programme materials with Environment Agency via Regional Flood and Coastal Committee meetings and programme board of all flood alleviation schemes. Bi-annual meetings with Economy & Place Scrutiny. All relevant officers and members.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/05/22

FORWARD PLAN ITEM

Meeting:

FIELD_DM_TITLE

Meeting Date:

FIELD_DUE_DATE

Item Type:

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Title of Report:

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Description:

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Wards Affected:

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Report Writer:

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Deadline for Report:

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Lead Member:

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Lead Director:

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Contact Details:

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Implications

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Level of Risk:

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Reason Key:

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Making Representations:

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Process:

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Consultees:

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Background Documents:

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Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

FIELD_ACTION(CALL-IN)DATE